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How to Move High-Value Items With Precision and Care

How to Move High-Value Items With Precision and Care

Manny Sahmbi July 4, 2024

Updated: July 4th, 2024

Moving high-value items such as art isn’t just about shifting boxes—it’s about safeguarding your prized possessions. Understanding the risks involved is crucial for ensuring their safe transport and preserving their value. 

This article gives you all the essential steps and best practices for moving high-value items successfully. From assessing your items and packing them securely to understanding insurance options and unpacking safely, you’ll have the knowledge to protect your valuable belongings every step of the way.

Preparing for the Move

How to Move High-Value Items With Precision and Care

Assessment

Before you start packing, take stock of your high-value items. This includes everything from artworks and jewellery to antiques and electronics. Each item has its own set of requirements and potential challenges during transportation.

Documentation

Create a detailed inventory list of all your valuable possessions. It’s not just for your peace of mind but also crucial for insurance purposes. Take photos or videos of each item from different angles. This documentation will serve as proof of their condition before the move, which can be invaluable if you need to make an insurance claim later on.

Hiring Professionals

Choosing the right moving company can make all the difference. Opt for a reputable company with experience in handling high-value items. Look for valid licenses and adequate insurance coverage. Reviews and recommendations from others who have entrusted them with similar items can provide valuable insights. Don’t hesitate to ask for estimates and be sure to ask about their procedures for handling delicate and valuable items.

Packing Techniques

How to Move High-Value Items With Precision and Care

Choosing the Right Materials

Using the correct packing materials can make a big difference in keeping your valuable items safe during a move. Make sure to invest in sturdy, high-quality boxes and crates that can withstand the weight and protect fragile items. For cushioning, consider using bubble wrap, packing peanuts, foam, or specialty packing paper. These materials provide extra protection against bumps and shocks during transit.

Item-Specific Packaging

Different types of high-value items require specific packaging to ensure their safety:

  • Artwork: Custom crates are ideal for paintings and sculptures. Use glassine paper to prevent sticking and corner protectors to safeguard delicate edges.
  • Electronics: Wrap electronics in anti-static packing materials to prevent static electricity damage. If possible, use their original packaging for added protection.
  • Jewellery: Place individual pieces in small boxes or padded envelopes, and then pack them securely in sturdy outer boxes to prevent shifting.
  • Antiques: Protect antiques with layers of protective wrapping, ensuring to cushion and reinforce any weak points to prevent damage.

Labeling

Clear and accurate labbeling is essential for easy identification and safe handling of your valuable items during the move. Clearly mark which side should be up, provide handling instructions if necessary (such as “fragile” or “this side up”), and include detailed content descriptions on the labels of each box. This helps movers know how to handle each item properly and ensures they are placed in the right location upon arrival.

Transporting the Items

How to Move High-Value Items With Precision and Care

Specialised Equipment

When it comes to transporting high-value items, using the right equipment can make all the difference in their safety:

  • Temperature-controlled vehicles: These are crucial for sensitive items that can be affected by temperature changes. Whether it’s artwork, electronics, or certain antiques, maintaining a stable environment during transit is essential.
  • Shock-absorbent pallets and dollies: These help cushion and protect your items from shocks and vibrations during loading, unloading, and transit. They provide an extra layer of security against accidental bumps.

Monitoring

Keeping track of your valuable items throughout the move is essential for peace of mind:

  • GPS tracking and real-time updates: Many moving companies now offer GPS tracking services, allowing you to monitor the exact location of your items in real-time. This transparency can help alleviate worries about the whereabouts of your possessions.
  • Strategies for prevention: Discussing strategies with your movers to prevent theft and damage during transit is crucial. This may include secure packing, seal verification, and route planning to avoid high-risk areas.
Documents related to insurance coverage and filing claims for high-value items. Includes inventory lists, photos, and insurance forms. The scene shows a desk with these documents neatly arranged, highlighting the importance of proper documentation for insurance purposes.

Types of Coverage

When it comes to moving high-value items, understanding your insurance options is crucial for protecting your investments:

  • Full-value protection: This comprehensive coverage ensures that your items are protected at their full replacement value. If something happens to your items during the move, the moving company will either repair the item to its original condition, reimburse you with cash for the current market value, or replace the item with a similar one.
  • Release value protection: This basic coverage is typically included at no additional cost, but it provides minimal protection. The mover is liable for no more than 60 cents per pound per item. For high-value items, this may not be sufficient to cover their full value if damaged or lost.

Filing Claims

If an unfortunate event occurs and your high-value item is damaged or lost during the move, here are the steps you should take:

  • Document the damage or loss: As soon as you notice damage or loss, document it thoroughly with photos or videos. Note any visible damage and the condition of the packaging.
  • Notify the moving company: Contact your moving company immediately to report the damage or loss. Follow their specific procedures for filing a claim. It’s crucial to do this promptly to ensure a timely resolution.
  • Gather documentation: To support your claim, gather all relevant documentation including your inventory list, photos/videos of the item before and after the move, the moving contract, and any communication with the moving company regarding the incident.
  • File your claim: Submit your claim with the moving company using the gathered documentation. Provide as much detail as possible to support your case. The moving company will review your claim and respond accordingly.

Unpacking and Setting Up

How to Move High-Value Items With Precision and Care

Inspection upon Delivery

Once your items have been delivered to your new home, take the time to inspect each one carefully:

  • Check for damage: Carefully examine each item for any signs of damage that may have occurred during transit. Take photos or videos as evidence if you discover any issues.
  • Verify completeness: Ensure that all items have been delivered and none are missing. Refer back to your inventory list to cross-check.
  • Report any issues: Immediately notify the moving company of any damage or missing items. Document the communication for future reference.

Safe Unpacking Practices

When it’s time to unpack, follow these strategies to minimise the risk of damage:

  • Handle with care: Use caution when unpacking fragile items. Remove them from their packaging gently and avoid rushing through the process.
  • Use appropriate tools: Use scissors or box cutters carefully to open boxes without damaging the contents inside.
  • Organise as you go: Keep similar items together as you unpack to make the process more organised and efficient.

Proper Placement

Once unpacked, ensure your valuable items are set up securely in their new locations:

  • Stable placement: Place heavy or fragile items on stable surfaces where they won’t be easily knocked over.
  • Avoid direct sunlight: Position artwork, antiques, and other sensitive items away from direct sunlight to prevent fading or damage.
  • Securely anchor: Use appropriate mounting or securing techniques for items like mirrors or artworks to prevent accidents.

Get a Quote for Art Transport or Fragile Item Removals

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